EXHIBITOR TOOLKIT

Promote Your Presence and Increase Interactions Onsite with New and Current Clients

Now that you’ve reserved your booth space, let your clients and future contacts know how important it is that they be there, too.

WARNING:

LTEN does not use third-party hotel booking services, mailing list or marketing services. If you receive calls or email solicitations from services offering to book your room for you, those vendors are not affiliated with LTEN.


Exhibitor Marketing Resources

Want traffic to your booth? Want more leads and sales? You’ve got to do more than just sit in your booth. Use these resources to maximize your investment at the LTEN Annual Conference.

What’s in the toolkit? 

Marketing Tools ~ Customer Promo Code, Mailing List & Lead Retrieval 

Event Logistics ~ Deadlines, Forms & Services

Event Hours

Hotel, Travel & Directions 

Contact Information


Marketing Tools

Event Promotional Banners & Tiles


Pre-show Marketing

  • Exhibitor Guest Pass Promo Code: VIPGTX2019 to save $100 off registration*
  • Print ad 1, Print Ad 2
  • Banner ads: 150×180, 160×600, 300×600, 300×250
  • LTEN Event Logo ~ Exhibitors and sponsors are welcomed to use the LTEN event logo. The printed mailing piece must be approved for use by the LTEN staff (nnolan@L-TEN.org) prior to mailing. The Logo and use of the LTEN cannot be used to signify approval or endorsements, and the mailing piece should be clearly marked as being distributed by the exhibitor or sponsors, and not the LTEN Conference or LTEN organization. You can request a print version by contacting Nannette Nolan at nnolan@L-TEN.org.
  • Mailing List Rental AgreementNote: LTEN values all members, suppliers and primary market,  and therefore cannot endorse or appear to endorse the services or actions of any one member or member organization.  As such LTEN requires that any request to mass communicate to membership or to utilize the LTEN reregistered trademark be reviewed and approved by the LTEN staff.  The LTEN registered trademark includes all logos , programs and publications containing the LTEN name.
*Please note that this discount code is intended for life science training clients directly employed by medical device or diagnostic, pharmaceutical and biopharmaceutical companies only and valid for the purchase of a full conference event pass. The discount code is applicable to new registrants only. No refunds will be issued for those already registered for the conference.

Onsite Marketing

Need help with customizing or questions about marketing tactics, email us at nnolan@L-TEN.org


Sponsorship Opportunities
Looking for additional opportunities to connect with the event participants? Click here to see sponsorship opportunities or contact Gregg Haunroth at ghaunroth@L-TEN.org


Social Media Posts

Please tag #LTEN2019 when posting:

  • The biggest gathering of the # trainers heads to Texas. Are you? https://www.ltenconference.com/ #LTEN2019
  • Join 1,000 pharma, medical device & bio training leaders at this year’s #LTEN2019. Registered yet? www.LTENconference.com
  • Are u a Medical Dev or Diagnostics training pro? Get #LTEN2019 pass today & save BIG. www.LTENconference.com
  • Are u a Pharma or Biotech training pro? Get #LTEN2019 pass today & save BIG. www.LTENconference.com
  • Award-winning author & leadership expert @shawnachor is Day1 keynote at #LTEN2019. Get your pass www.LTENconference.com
  • Author, Leadership and happiness guru, @shawnachor will give #LTEN2019 keynote! Get your event pass www.LTENconference.com
  • Bestselling author of ‘Happiness Advantage’ and ‘BigPotential’ @shawnachor will give #LTEN2019 keynote! Get your event pass www.LTENconference.com
  • Col. Nicole Malachowski, USAF, RET.: “#Beingthebest is about #pushingtheenvelope. Bringing your best game, bringing out the best in your team every day to maximize that performance. See her speak at #LTEN2019 www.LTENconference.com
  • Persistence and tenacity. Hold on to them. You will need them throughout your life. -Col. Nicole Malachowski, #LTEN2019 keynote. www.LTENconference.com
  • Do you have a personal mantra? Col. Nicole Malachowski shares her journey through illness and gives us three mantras to live by. #LTEN2019
  • Speaker, writer, global trend spotter of the shifts happening in the new world of work @sethmattison to speak at #LTEN2019. Snag your pass here www.LTENconference.com
  • #LTEN2019 excited to have Int’l renowned expert, author and futurist @sethmattison speak at this year’s conference. Learn more www.LTENconference.com

Need help with customizing or questions about marketing tactics, email us at nnolan@L-TEN.org


Event Logistics 

Shipping

Find complete warehouse and on-site shipping details here.


Move-In & Move-Out

EXHIBITOR MOVE-IN
For more information and helpful hints on pre-show procedures and move-in, please go to http://www.freeman.com/PreShowFAQ

  • Monday, June 3, 2019 8:00 AM – 4:00 PM

EXHIBIT HOURS

  • Monday June 3, 2019 4:30 PM – 7:00 PM
  • Tuesday June 4, 2019 9:30 AM – 5:30 PM
  • Wednesday June 5, 2019 8:30 AM – 2:00 PM

Breakfast served in the hall from 7:00 AM – 7:50 AM Exhibitor booth attendance is optional

EXHIBITOR MOVE-OUT
For more information and helpful hints on post-show procedures and move-out, please go to http://www.freeman.com/PostShowFAQ

  • Wednesday June 5, 2019 2:00 PM – 6:00 PM
    We will begin returning empty containers at the close of the show.

DISMANTLE AND MOVE-OUT INFORMATION
All exhibitor materials must be removed from the exhibit facility by Wednesday, June 5, 2019 at 6:00 PM.

To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out deadline, please have all carriers check-in by Wednesday, June 5, 2019 at 4:00 PM.


Exhibit Hall Hours & Exhibitor Meeting

Exhibitor Meeting:
Monday ~ 3:30 PM in the Learning Village Exhibit Hall, Learning Lab
#3

Exhibit Hours
Monday               4:30 – 7:00 PM

Tuesday               9:30 AM – 5:30 PM
Wednesday        8:30 AM – 2:00 PM

Breakfast served in the hall from 7:00 AM – 7:50 AM Exhibitor booth attendance is optional

Pickup badges in the Longhorn foyer (just outside of the exhibit hall) during set-up through Tuesday afternoon. After that, you can pick up badges in the Grapevine Ballroom C&D foyer (outside of the General session).


Sponsor/Exhibitor Badges & Pick-Up

Important: Reserving a tabletop does not automatically register your booth staff. See directions below to register booth staff.

With the purchase of a 10’ x 10’ booth or tabletop you will receive one complimentary exhibit hall pass and access to plenary sessions, breaks, meals and receptions. 10’x20′ booths receive two hall passes, 10’x30′ receive three, etc. Note: Exhibit Hall Passes do not include workshop access. In order to access workshops, you will need to purchase a Full Conference Pass.

  1. Click here and select “Register”
  2. Enter Contact Details
  3. If you were emailed a promotional code for your complimentary booth, indicate that you have a code in question #10.
  4. Select your registration pass type under the “Attendee Selections” tab. Indicate whether you require an “Exhibit Hall Pass (only for exhibitors)” or “All Access Pass (only for exhibitors).
  5. Select “Save & Finalize Registration”
  6. Indicate Promo Code on payment page.

If you are having trouble with registering, please email Miki White at info@L-TEN.org.

All sponsors personnel staffing are required to register and display their assigned badge at all conference events. Sponsors cannot add any ribbon(s) or other I.D. tags to LTEN badge. Only official LTEN badges and ribbons will be allowed to be worn by sponsor’s staff. Sponsor personnel attending functions outside the limits of their registration will be required to pay the full registration fee or be evicted from the conference.

Badge Pick-Up Locations & Hours:

Two locations this year! Simply walk up to a kiosk, search for your name and print out your badge. Both locations will have a mobile app help desk.

Grapevine Ballroom Foyer Registration Desk 
Outside of the general sessions room

  • Monday: 12:00 – 7:00 PM (exhibitor badge pick-up starts at 7AM
  • Tuesday: 7:00 AM – 5:00 PM
  • Wednesday: 7:00 AM – 5:00 PM
  • Thursday: 7:00– 10:00 AM

Longhorn D Exhibit Hall Foyer Registration Desk
Outside of the Learning Village Exhibit Hall

  • Monday: 12:00 – 7:00 PM (exhibitor badge pick-up starts at 7AM)
  • Tuesday: 7:00 AM – 5:00 PM
  • Wednesday: 7:00 AM – 2:00 PM

Please note: Dates are subject to change. Please check back


Attendee FAQ

Have questions about dress attire, hotel accommodations, cancellation or something else? Check out the Attendee FAQs.


Exhibit/Tabletop Rules & Regulations

Find information on promotional materials, tabletop specs, food and beverage, general restrictions, hosting of outside events and more here in the Exhibitor Rules and Regulations page. These guidelines are also listed on your signed sponsorship/exhibitor contract.


Conference Agenda

View the agenda-at-a glance here. Please bookmark this page and check back as the agenda will change as more details are confirmed.


Exhibitor & Freeman Services, Forms, FAQs and More


Important Deadlines & Milestones

  • January 13 – Conference Preview issue of Focus on Training magazine – DIGITAL ONLY ISSUE ad order due
  • February 3 – Conference Preview issue of Focus on Training magazine – DIGITAL ONLY ISSUE art due
  • February 7 – Summer issue of Focus on Training magazine ad order due
  • February 13 – Summer issue of Focus on Training magazine Issue ad art due
  • March 15 – Exhibitor Profiles & Logos Due
  • April 18 – Last day to register before price increase
  • June 3 – Exhibitor Move-In starts at 8 AM
  • June 3 – Exhibitor Meeting at 3:30 PM – Location to TBA
  • June 3 – Event Opens at 4:30 PM — Reception in Exhibit Hall
  • June 5 – Exhibitor Move-Out starts at 2 PM. Hall Closes at 2 PM.
  • June 25 – LTEN Excellence Awards issue of Focus on Training magazine – DIGITAL ONLY ISSUE ad order is due and Art is due July 9, 2018

Hotel, Travel & Directions

Venue

The 48th LTEN Annual Conference will be held at:

Gaylord Texan & Convention Center
1501 Gaylord Trail
Grapevine, Texas 76051 USA
1-877-382-7299 – Reservations

To book your hotel room at the Gaylord or one of the local hotels, please click here.

IMPORTANT: LTEN does not use third-party booking services. If you receive calls or email solicitations from services offering to book your room for you, those vendors are not affiliated with LTEN. 


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