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Exhibitor & Sponsor Toolkit

Promote Your Organization to Current & Prospective Customers

In-Person Event

November 8-11, 2021
Gaylord Rockies, Aurora, CO

Event Dates

Sunday 11/7
Exhibitor Move-In @ 12:00-5:00 PM
Show-site Freight Receiving start @ 12:00 PM

Monday 11/8
Exhibitor Move-In @ 8:00 AM – 4:oo PM
Show Site Freight Receiving stop @ 4:00 PM
Welcome Reception in Exhibit Hall @ 4:30 -7:oo PM

Tuesday 11/9
Exhibit Hall Hours @ 9:30 AM – 5:30 PM
Networking Reception & Charity Activity in Adams B/C/D @ 6:00 – 9:00 PM

Wednesday 11/10
Exhibit Hall Hours @ 9:30 AM – 2:00 PM
Move-Out @ 2:00 – 6:00 PM
Driver Check-in Deadline @ 4:00 PM
Exhibitor Clear Deadline @ 6:00 PM

Event Agenda

View the complete event agenda here.

Full pass registration will be able to attend all workshops, Labs and general sessions. Exhibit hall only passes do not include workshops.

Note: we will not have a physical, hardcopy program book on-site this year. All event participants will be encouraged to download the event app.

Important Differences from Past Years

  • Breakfast and Lunch will be served outside of the hall with seating in the General Sessions room next door
  • Tuesday’s networking party will be hosted in the General Session room
  • Learning Labs will be located in the General Sessions area on three stages and in Cottonwood 5
  • Exhibit Hall will feature a Professional Headshot station near the LTEN Booth

Event Platform & Mobile App

By now, you should have received your personal link to access the platform we are using for this year’s app. You can access your session via the app or desktop view.

To download the app, click on email the link you received from <no-reply@Pathable.com> from your mobile device. Haven’t received your link? Check your spam for today’s email. If it’s not in spam, Email us.

Lead Scanning

All booth staff will have access to lead scanning via the mobile app. Once you have the app on your phone, you’ll find a Scan and Leads icon in the top row of the app. If you do not have that option, please reach out to your booth admin to add you as staff.
Test lead scanning with this fake badge to see it in action.

Uploading Booth Materials

To upload your materials and slides:
  1. Go to https://ltenannualconference.pathable.co/
  2. Click on Exhibitors > Exhibitors to see your booth listing
  3. If you were added to your booth staff by your admin, select your booth and click on Manage in the upper right hand corner
  4. Scroll down on the to Files section and follow the prompts to upload your files.
Note: Files must be under 10GB to be uploaded. Please compress larger files or consider a different file format. In particular, PowerPoint slide decks are large files, so consider exporting your deck out of PowerPoint as a .pdf, which is a smaller file and maintains your file’s fidelity.

Freeman Exhibitor Toolkit

Your complete event guide: move-in/out, products, services, shipping and more.

Freeman Online

Location & Lodging

Gaylord Rockies Convention Center
6700 North Gaylord Rockies Boulevard,
Aurora, Colorado 80019 USA

Tel: +1 720-452-6900

Directions


Please note you must be fully vaccinated to attend the LTEN Annual Conference at the Gaylord Rockies. Proof of vaccination will be required onsite.

Book Your Room

Attendees should reference LTEN if they call in their reservations to the reservation line 1-720-452-6900.

The rooms are available on a first-come, first-served basis.

You will not be contacted by anyone other than LTEN and the Gaylord Rockies regarding your hotel reservation.

IMPORTANT NOTE ABOUT SCAMS: LTEN does not contract with outside organizations for lodging nor mailing lists. If you receive communications from companies claiming to have our members or attendee contact information for sale or other solicitations, please know that these are scams. If you receive similar messages and want to verify their validity, contact us at info@L-TEN.org.

Health & Safety

VACCINES & MASKS REQUIRED

To join us in Denver, you will be asked to confirm you have been vaccinated against COVID-19. We’ll be following CDC guidelines for hosting a safe conference and are limiting the attendance to ensure it doesn’t feel overcrowded.

Our plan is evolving, and we want to be clear that we will make necessary pivots to be fully prepared at the time of the conference and reflect the current local, state and CDC health and safety guidelines.

Learn more about proof of vaccinations and exemptions via our Health & Safety and FAQs section.

 

Virtual Event

November 8-11, 2021
Pathable Virtual Platform

Event Hours

Tuesday 11/9               NOTE: All times in Mountain Time (MT)
Livestream Keynote @ 8:00 – 9:30 AM
Virtual Exhibit Hours @ 9:30 – 11:00 AM
Break 11:00 -11:30 AM
Virtual Workshops (Pre-recorded) @ 11:30 AM – 12:30 PM
Virtual Learning Labs (Pre-recorded) @ 11:30 AM – 11:50 PM
Virtual Learning Labs (Pre-recorded) @ 12:00 – 12:20 PM
Virtual Learning Labs (Pre-recorded) @ 12:30 – 12:50 PM
Workshops (Pre-recorded) @ 1:15 – 2:15 PM
Workshops (Pre-recorded) @ 2:30 – 3:30 PM

Wednesday 11/10               NOTE: All times in Mountain Time (MT)
Livestream Keynote @ 8:00 – 9:30 AM
Virtual Exhibit Hours @ 9:30 – 11:00 AM
Break 11:00 – 11:30 AM
Virtual Workshops (Pre-recorded) @ 11:30 AM – 12:30 PM
Virtual Learning Labs (Pre-recorded) @ 11:30 AM – 11:50 PM
Virtual Learning Labs (Pre-recorded) @ 12:00 – 12:20 PM
Virtual Learning Labs (Pre-recorded) @ 12:30 – 12:50 PM
Workshops (Pre-recorded) @ 1:15 – 2:15 PM
Workshops (Pre-recorded) @ 2:30 – 3:30 PM

Thursday 11/11              NOTE: All times in Mountain Time (MT)
Livestream Keynote @ 8:00 – 9:30 AM
Break 9:30 -10:00 AM
Livestream LTEN Talk @ 10:00 – 10:20 AM
Livestream LTEN Talk @ 10:25 – 10:45 AM
Livestream LTEN Talk @ 10:50 – 11:10 AM
Closing Remarks @ 11:15 – 11:30 AM

Overall Experience in a Nutshell

  • As a virtual exhibitor, engage with virtual only attendees from Nov. 8-11. Starting Nov. 15, the live/in-person attendees will be able to visit all virtual booths.
  • If you have an in-person booth as well, you’ll engage with both live and virtual attendees from November 8 onward.
  • You can upload documents, slides, set up polls and engage via the chat function at any point during or after the event.
  • As a virtual exhibitor, you’re welcomed to view all sessions including the livestreaming keynotes and LTEN Talks, participate in the discussion boards, message event participants and visit the virtual exhibit hall.
  • You’ll also be able to have 1:1 video chats in your virtual booth as well. We suggest testing the functionality with a peer in advance to get comfortable and test controls and settings.

Accessing the Virtual Platform

This year’s event is being hosted on the Pathable virtual platform.

In order to create your profile and access your virtual booth, you will have needed to register for the conference AND have received an invitation from noreply@pathable.com.

Once you’ve received your email invitation, you can create a password. Follow the prompts to create your profile or proceed to the app where you’ll access your booth.

For questions about your booth staff registrations, please email Gregg Haunroth ghaunroth@L-TEN.org.

Setting Up Your Virtual Booth

For those of you who missed our recent virtual booth training, below is a link to the recording and the slides.

Additional Short Training Videos:

Please take the time to review these short videos to familiarize yourself with the platform.

Uploading Your Booth Materials

To upload your materials and slides:
  1. Go to https://ltenannualconference.pathable.co/
  2. Click on Exhibitors > Exhibitors to see your booth listing
  3. If you were added to your booth staff by your admin, select your booth and click on Manage in the upper right hand corner
  4. Scroll down on the to Files section and follow the prompts to upload your files
Files must be uploaded to the platform by November 5.

Engagement Tactics

  • We strongly suggest you participate in the live chat sessions during sessions.
  • Consider the chat your means of having real conversations and a way of keeping track of attendees who would like additional information or follow-up
  • Using the chat and the 1:1 TalkNow allows you to engage personally
  • Chats remain up for the entire duration of the platform being available – so feel free to check back and review additional chats from the on-demand viewers
  • Polling can be used to further engage
  • We have also enabled discussion boards that you can use to continue discussing relevant topics.

Downloadable, Customizable Banners Ads & Logos

Click on the images below to view and download the full-size image.
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