EXHIBITOR TOOLKIT

Promote Your Presence and Increase Interactions Onsite with New and Current Clients

Now that you’ve reserved your booth space, let your clients and future contacts know how important it is that they be there, too.

This exhibitor toolkit will help you promote your presence at the LTEN Annual Conference. It’s loaded with everything you need to spread the word, including promotional copy, print and banner ads, example tweets, e-mails, press releases, and more. LTEN will also be implementing a comprehensive marketing campaign to increase attendance at the event.

By working together, we can help you reach your sales goals! Is there something you could use that’s not here? Contact Nannette Nolan, LTEN director of marketing communications, at 424-266-0745 or nnolan@L-TEN.org and let us know how we can assist your marketing efforts.


Exhibitor Marketing Resources

Want traffic to your booth? Want more leads and sales? You’ve got to do more than just sit in your booth. Use these resources to maximize your investment at the LTEN Annual Conference.

What’s in the toolkit? 

Event Checklist and Calendar

Marketing Tools ~ Customer Promo Code, Mailing List & Lead Retrieval 

Event Logistics ~ Deadlines, Forms & Services

Event Hours

Hotel, Travel & Directions 

Contact Information


Marketing Tools

Event Promotional Banners & Tiles
Pre-show Marketing

  • Exhibitor Guest Pass Promo Code: VIP2017TN to save $100 off registration*
  • Print ad 1, Print Ad 2, Print Ad 3
  • Banner ads
  • Exhibitor_Sample_Email_2017
  • Mailing list rental form
  • LTEN Event Logo ~ Exhibitors and sponsors are welcomed to use the LTEN event logo. The printed mailing piece must be approved for use by the LTEN staff (nnolan@L-TEN.org) prior to mailing. The Logo and use of the LTEN cannot be used to signify approval or endorsements, and the mailing piece should be clearly marked as being distributed by the exhibitor or sponsors, and not the LTEN Conference or LTEN organization. You can request a print version by contacting Nannette Nolan at nnolan@L-TEN.org.
*Please note that this discount code is intended for life science training clients directly employed by medical device or diagnostic, pharmaceutical and biopharmaceutical companies only and valid for the purchase of a full conference event pass. The discount code is applicable to new registrants only. No refunds will be issued for those already registered for the conference.

Onsite Marketing

Need help with customizing or questions about marketing tactics, email us at nnolan@L-TEN.org

 

Sponsorship Opportunities
Looking for additional opportunities to connect with the event participants? Click here to see sponsorship opportunities or contact Gregg Haunroth at ghaunroth@L-TEN.org to discuss available opportunities.

 

Social Media Posts

Please tag #LTEN2017 when posting:

  • The biggest gathering of the # trainers heads to #. Are you? http://www.ltenconference.com/ # @
  • Join 800+ pharma, medical device & bio training leaders at this year’s #LTEN2017. Registered yet? www.LTENconference.com
  • Are u a Medical Dev or Diagnostics training pro? Get #LTEN2017 pass today & save BIG. www.LTENconference.com
  • Are u a Pharma or Biotech training pro? Get #LTEN2017 pass today & save BIG. www.LTENconference.com
  • Opening keynote by Melissa Stockwell, American War Hero @ at #. Register today! http://www.ltenconference.com/
  • brings you an opty to visit @ Best in Travel: Top 10 Cities. Book now for #! http://www.ltenconference.com/

Follow LTEN:

    

Need help with customizing or questions about marketing tactics, email us at nnolan@L-TEN.org


Event Logistics 

Shipping

 

Warehouse Shipping Address:

Exhibiting Company Name / Booth # _________
LTEN ANNUAL CONFERENCE
C/O FREEMAN
1701 LEBANON PIKE CIRCLE
NASHVILLE, TN 37210

Freeman will accept crated, boxed or skidded materials beginning Friday, May 05, 2017, at the above address. Material arriving after May 29, 2017 will be received at the warehouse with an additional after deadline charge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM – 3:30 PM. If required, provide your carrier with this phone number: (615) 884-5785

Show Site Shipping Address:

Exhibiting Company Name / Booth # _________
LTEN ANNUAL CONFERENCE
C/O FREEMAN
GAYLORD OPRYLAND RESORT & CONV CTR
2815 OPRYLAND DR
NASHVILLE, TN 37214

Freeman will receive shipments at the exhibit facility beginning Sunday, June 04, 2017. Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility are the responsibility of the Exhibitor. If required, provide your carrier with this phone number: (615) 884-5785 Please note: All items and materials that must be brought into the facility may be subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors. Please be aware that disposal of exhibit properties is not included as part of your material handling charges. Please contact Freeman for your quoted rates and rules applicable to

Please note: All items and materials that must be brought into the facility may be subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors. Please be aware that disposal of exhibit properties is not included as part of your material handling charges. Please contact Freeman for your quoted rates and rules applicable to

Please be aware that disposal of exhibit properties is not included as part of your material handling charges. Please contact Freeman for your quoted rates and rules applicable to disposal of your exhibit properties.

 

Move-In & Move-Out

Set-up/Move-In Times:
Sunday                3:00 PM – 7:00 PM (revised times)
Monday               7:00 AM – 4:00 PM

Move-Out Times:
Wednesday        2:00 – 6:00 PM

 

Exhibit Hall Hours & Exhibitor Meeting

Exhibitor Meeting:
Monday, June 5, 2017 ~ 3:30 PM in the Learning Village Exhibit Hall

Exhibit Hours
Monday               4:30 – 7:00 PM
Tuesday               9:30 AM – 5:30 PM
Wednesday        10:00 AM – 2:00 PM

 

Sponsor/Exhibitor Badges & Pick-Up

Important: Reserving a tabletop does not automatically register your booth staff. See directions below to register booth staff.

With the purchase of a 10’ x 10’ booth or tabletop you will receive one complimentary exhibit hall pass and access to plenary sessions, breaks, meals and receptions. 10’x20′ booths receive two hall passes, 10’x30′ receive three, etc. Note: Exhibit Hall Passes do not include workshop access. In order to access workshops, you will need to purchase a Full Conference Pass.

  1. Click here and select “Register”
  2. Enter Contact Details
  3. If you were emailed a promotional code for your complimentary booth, indicate that you have a code in question #9.
  4. Select your registration pass type under the “Attendee Selections” tab. Indicate whether you require an “Exhibit Hall Pass” or “Full Conference Pass.”
  5. Select “Save & Finalize Registration”
  6. Indicate Promo Code on payment page.

If you are having trouble with registering, please email Miki White at info@L-TEN.org.

All sponsors personnel staffing are required to register and display their assigned badge at all conference events. Sponsors cannot add any ribbon(s) or other I.D. tags to LTEN badge. Only official LTEN badges and ribbons will be allowed to be worn by sponsor’s staff. Sponsor personnel attending functions outside the limits of their registration will be required to pay the full registration fee or be evicted from the conference.

Exhibitors Badge Pick-Up:

Pick up your badge:

  • Monday: 12:00 – 7:00 PM (Exhibitor Badge Pick-Up starts at 7 AM)
  • Tuesday: 7:00 AM – 5 PM
  • Wednesday: 7:00 AM – 5 PM
  • Thursday: 7:00– 11:00 AM

Please note: Dates are subject to change. Please check back.

 

Attendee FAQ

Have questions about dress attire, hotel accommodations, cancellation or something else? Check out the Attendee FAQs.

 

Exhibit/Tabletop Rules & Regulations

Find information on promotional materials, tabletop specs, food and beverage, general restrictions, hosting of outside events and more here.

 

Conference Agenda

View the agenda here.

 

Exhibitor & Freeman Services, Forms, FAQs and More

 

Important Deadlines & Milestones
  • January 25 – Conference Preview DIGITAL ONLY FOCUS ad order due
  • February 3 – Conference Preview DIGITAL ONLY FOCUS art due
  • February 28 – Summer Focus Issue ad order due
  • March 3 – Program Ad Closing date
  • March 6- Summer Focus Issue ad art due
  • March 10 – Exhibitor Profiles & Logos Due
  • March 22 – Ad Program Ad materials due
  • April 28 – Last day to register before price increase
  • May 1 – Pre-Conference attendee list available for one time pre-show USPS mailing to build traffic at your booth. Must sign a one-time use agreement.
  • May 5 – Last Day for Hotel Room Discount
  • May 11Exhibitor Webinar: Making the Most of the Conference
  • June 2 – Last Day to Register Staff
  • June 24 – LTEN Excellence Awards Issue DIGITAL ONLY ad order is due and Art is due July 15, 2017

 


2017 Event Hours

2017 Event Hours
Monday, June 5, 2017
Maximizing the Conference & Member Meeting: 3 – 4 PM
Exhibit Hall: 4:30 PM – 7 PM
Welcome Reception Bash in the Exhibit Hall: 4:30 – 7 PM

Tuesday, June 6, 2017
Continental Breakfast: 7 – 7:50 AM
Sessions & Activities: 8 AM – 5:45 PM
Exhibit Hall: 9:30 AM – 5:30 PM
Networking Party & Charity Event: 6 – 9 PM

Wednesday, June 7, 2017
Continental Breakfast: 7:30 – 8:20 AM
Sessions & Activities: 8:30 AM – 5:30 PM
Exhibit Hall: 10 AM – 2 PM

Thursday, June 8, 2017
Continental Breakfast & Award Posters: 7 – 7:50 AM
Sessions & Activities: 8– 11:35 AM

 


Hotel, Travel & Directions

Venue
Gaylord Opryland
2800 Opryland Drive
Nashville, Tennessee 37214
866-972-6779

Book Your Room.

For your comfort and convenience, we have made the following hotel arrangements. A limited number of rooms have been reserved at a special rate for the conference. These rates are available until May 5, 2017. Reservations can be made online or by calling 866-972-6779 and mentioning the LTEN Conference.

 

Transportation, Maps & Travel

Hotel Map & General Travel Info

View an interactive hotel map, find info on water taxis, local events, pedestrian map and event calendar, virtual tour and more here.

Area Airports

    • Nashville International Airport – BNA
      Airport Phone: +1 615 275 1600
      Hotel direction: 8.3 miles N

      • Airport shuttle service, scheduled, fee: 19 USD (one way)
        Shuttle Phone: 1 615 883 2211
      • Bus service, fee: 2 USD  (one way)
      • Estimated taxi fare: 30 USD  (one way)

      Visit BNA airport website

Parking

  • On-site parking, fee: $24 USD daily
  • Valet parking, fee: $32 USD daily

Other Transportation

 


Contact Us 

Contacts
  • Registration: Miki St. Clair, Director of Business Services, info@L-TEN.org
  • Exhibit/Sponsorship: Gregg Haunroth, Publisher and Director of Advertising, ghaunroth@L-TEN.org
  • Exhibition Promotions: Nannette Nolan, Director of Marketing Communications, nnolan@L-TEN.org
  • Conference Program/Workshops: Christine Gaudet, Director of Events, cgaudet@L-TEN.org